The Gibro Group current vacancies

Vacancy: Senior Company Administrator

Established in 1975, The Gibro Group provides individuals and companies with professional and bespoke trust, corporate, legal, private client and family office services.

Its distinctive group of companies share the same commitment to excellence, and its range of services has developed to meet the diverse demands of global business.

We are currently looking to expand our Corporate Services team and are looking for an organised, experienced Full-time Senior Company Administrator.  You will be accountable to the Corporate Department’s Line Manager and ultimately to the Head of Fiduciary and the Directors of the firm.

Salary is competitive. The responsibilities of this position include:

• Administration of a portfolio of companies from various jurisdictions and providing support to the Directors in the day to day running of entities under management;
• Responsibility, in liaison with Management, for building and maintaining successful relationships with clients within the portfolio. Regular contact with clients, principally by letter, e-mail and telephone and providing a quality and professional service;
• Liaising with external advisors including investment advisers, asset managers, lawyers, accountants, brokers, tax advisers, auditors and other third parties, as necessary regarding client affairs;
• Manage, supervise, train and develop as necessary junior members of staff and oversee their work;
• Complying with all regulatory and legislative requirements in accordance with the regulatory licenses held by the business, including any codes of practice and regulatory guidance;
• Undertaking comprehensive company file reviews and periodic AML/Compliance risk assessments;
• Preparation of AGM’s and Board Resolutions/Minutes;
• Company billing, invoicing clients;
• Attending to statutory filing of documents;
• Updating information related to Companies in Viewpoint, ensuring client database is always updated and correct;
• Maintaining records of daily time spent on time billing modules;
• Liaising with Banks and other financial institutions on day to day administration of Company portfolios and cash deposits held;
• Any ad-hoc tasks and duties as instructed by the directors of the firm’s licensed companies;
• General upkeep of files, both paper and electronic versions, Document Manager;
• General office administration.

Desired skills and experience

• Minimum of 5 years’ experience with a Trust or Company Service Provider;
• Strong Academic background, minimum of 5 GCSE’s including English and Mathematics;
• Excellent writing and interpersonal skills with a high level of attention to detail;
• IT skills, including proficiency in Microsoft Office (required) and Viewpoint (preferred);
• Strong work ethic and the ability to take initiative;
• Organizational skills with and ability to multi-task;
• Team player.

Apply by attaching a current CV and a covering letter to lbonfante@gibro.com

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Vacancy: Junior Company Administrator

Established in 1975, The Gibro Group provides individuals and companies with professional and bespoke trust, corporate, legal, private client and family office services.

Its distinctive group of companies share the same commitment to excellence, and its range of services has developed to meet the diverse demands of global business.

We are currently looking to expand our Corporate Services team and are looking for an organised, experienced Full-time Junior Company Administrator.  You will be accountable to the Corporate Department’s Line Manager and ultimately to the Head of Fiduciary and the Directors of the firm.

Salary is competitive. The responsibilities of this position include:

• Assisting Senior Administrators in the administration of client portfolios;
• Attending to basic client queries and to requests from Senior Administrators;
• Undertaking company file reviews and assisting with AML/Compliance risk assessments;
• Attending to statutory filing of documents;
• Drafting board resolutions/minutes;
• Company billing;
• Updating information related to Companies in Viewpoint;
• Maintaining records of daily time spent on time billing modules;
• Liaising with Banks and other financial institutions on day to day administration of Company portfolios;
• Any ad-hoc tasks and duties as instructed by the directors of the firm’s licensed companies;
• General upkeep of files, both paper and electronic versions, to include filing and storing documentation in Document Manager;
• General office administration

Desired skills and experience

• Minimum of 2 years’ experience with a Trust or Company Service Provider;
• Strong Academic background, minimum of 5 GCSE’s including English and Mathematics;
• Excellent writing and interpersonal skills with a high level of attention to detail;
• IT skills, including proficiency in Microsoft Office (required) and Viewpoint (preferred);
• Strong work ethic and the ability to take initiative;
• Organisational skills with and ability to multi-task;
• Team player.

Apply by attaching a current CV and a covering letter to lbonfante@gibro.com